Beacon of Hope CoE Quarterly Report Form

Guidance: This form is your center’s quarterly report to the Beacon of Hope Coordinating Center. Your responses are used to track progress across all partner centers and inform continuous improvement. Plan to complete this form in one sitting. If you are unsure how to answer a question or whether a field applies to your center, contact Katie Rose Dailey at cdailey@fhi360.org

Instructions

Before completing this form, download and review the BOH COE Quarterly Performance Report Workbook. The Quarterly Performance Report Workbook contains three sheets 1. Clinical Trials Log 2. Clinical Trial Staffing Log, and 3. Community Outreach Log. Review the Instructions sheet before completing any data sheet. You will be asked to upload the completed workbook at the end of this form.

Center Information

Please enter your full name(Required)

First Last

Please type your email address below(Required)

Select current reporting period(Required)

Q1 2026 [Jan – Mar]

Q2 2026 [Apr – Jun]

Which center are you reporting for?(Required)

Select one per submission

Howard University College of Medicine

Morehouse School of Medicine

Meharry Medical College

Digital Health Validation Center

Clinical Trial Management & Operations Capacity

Has your center identified an approved project management curriculum?(Required)

Yes

In progress

Has your center completed a training plan for project management?(Required)

Yes

In progress

Has your center identified relevant staff for project management training?(Required)

Yes

In progress

How many staff at your center have been identified as relevant for project management training?(Required)

Report the cumulative total from the start of the program through the last day of this quarter. If none write “0”

How many of the relevant staff have completed project management training to date?(Required)

Report the cumulative total from the start of the program through the last day of this quarter. If none write “0”

Clinical Trial Capacity

Is expanding your center's trial phase capability part of your COE target?(Required)

Yes

In progress

Which clinical trial phases are your center currently equipped to conduct as of this reporting period?

Select all that apply

Phase I

Phase II

Phase III

Phase IV

How many staff at your center have been identified as relevant for CTMS training?(Required)

Report the cumulative total from the start of the program through the last day of this quarter. If none write “0”

How many of those relevant staff have completed CTMS training to date?(Required)

Report the cumulative total from the start of the program through the last day of this quarter. If none write “O”

Were all required trial data entered into CTMS within the expected timeframe this quarter?(Required)

Yes

Partially

Optional: If Partially or No, please describe the barrier.

Has your center completed a feasibility plan for expansion into a new therapeutic area?(Required)

Yes

In progress

Digital Health Validation Center

1.1. Industry Engagement & Governance

Please select the furthest milestone your team has reached this quarter in establishing the Industry Advisory Board:(Required)

Not started

Define purpose, governance, and finalize IAB charter

Recruit 5–12 strategic members across priority sectors

Launch inaugural meeting and align on priorities

Establish ongoing engagement cadence and feedback tracking

How many board members have been identified and invited to date?(Required)

If none write “0”

How many board members have been confirmed to date?(Required)

If none write “0”

How many board meetings were held this quarter?(Required)

If none write “0”

For the most recent board meeting, how many confirmed members were in attendance?(Required)

If none write “0”

1.2. Funding Diversification

Please select the furthest milestone your team has reached this quarter in developing a strategy for diversified funding (partnerships, grants, core services):(Required)

Not started

Assess current funding landscape and define diversification targets

Build and prioritize pipeline of new funding opportunities

Develop and execute outreach and engagement strategy

Track performance and refine funding mix over time

How many new funding opportunities did your team pursue this quarter?(Required)

If none write “0”

Of the funding opportunities your team has pursued, how many have been awarded to date?(Required)

If none write “0”

(Optional). Please briefly describe any new funding actions taken this quarter in support of the diversification strategy (e.g., new partnerships explored, grants submitted, service offerings developed)

1.3. QA Lab Network

Please select the furthest milestone your team has reached this quarter in launching the network of QA labs:(Required)

Not started

Establish governance, charter, and onboarding framework

Develop web presence and secure initial member sites

Onboard first site and initiate operations

Align positioning as an AI Center of Excellence

How many labs are currently participating in the network (total to date)?(Required)

If none write “0”

How many new labs joined the network this quarter?(Required)

If none write “0”

1.4. Proprietary Model & Case Study

Please select the furthest milestone your team has reached this quarter in validating the proprietary model, developing and publishing the case study(Required)

Not started

Establish partnership and define data requirements

Collect data and complete model validation

Develop and submit manuscript on key outcome

Disseminate findings and case study

1.5. CT COE Consultations

Which CT COEs has DHV engaged in consultation this quarter?(Required)

Howard University College of Medicine

Morehouse School of Medicine

Meharry Medical College

None of the above

How many consultation engagements did DHV hold with each CT COE this quarter?(Required)

If none write “0”

Howard University College of Medicine

Morehouse School of Medicine

Meharry Medical College

(Optional) Please briefly describe the nature of the consultations held this quarter.

1.6. Piloting AI-Supported Workflows

Please select the furthest milestone your team has reached this quarter in piloting the AI-supported workflow(Required)

Not started

Identify use case and define solution requirements

Implement AI-enabled workflow

Collect and analyze performance data

At which CT COE is the AI-supported workflow pilot being implemented?(Required)

Howard University College of Medicine

Morehouse School of Medicine

Meharry Medical College

None of the above

How many workflows or use cases were piloted this quarter?(Required)

If none write “0”

Sponsor Outreach & Engagement

How many industry, government, or foundation sponsors did your center work with on clinical trials this quarter?(Required)

Report the total number of active sponsors your center worked with during this quarter, including both new and returning sponsors. Count each unique sponsor only once, regardless of how many trials they supported this quarter. If none, write “0.”

Of the sponsors you worked with this quarter, how many were new sponsors?(Required)

A new sponsor is any industry, government, or foundation sponsor who has not previously funded or supported a trial at your center. Count each unique new sponsor only once. If none, write “0.”

Of the sponsors you worked with this quarter, how many were returning sponsors?(Required)

A returning sponsor is any industry, government, or foundation sponsor who previously funded or supported a trial at your center and has returned to fund or support a new trial at your center this quarter. Only report a sponsor the quarter their new trial begins. DO NOT report them again in subsequent quarters, unless the sponsor completes a study, leaves, and returns again in a future quarter with a new study. If none, write “0.”

Communications

How many news articles about your CoE mentioned BOH this quarter?(Required)

If none, write “0.”

How many CoE publications (e.g. university news) mentioned BOH this quarter?(Required)

If none, write “0.”

How many other media formats (e.g. video, podcast) mentioned BOH this quarter?(Required)

If none, write “0.”

Quarterly Performance Report

Upload your Workbook(Required)

Upload your completed BOH COE Quarterly Performance Report Workbook in the space provided. Ensure all three sheets have been completed before uploading.

Max. file size: 50 MB.

Quarterly Narrative Report

Snapshot of Key Accomplishments(Required)

Describe significant activities, accomplishments, and success stories. You’re welcome to include narrative on highlights, accomplishments, new processes undertaken, lessons learned, or 1-2 success stories. Responses should be a minimum of 1,000 characters (approximately 250–300 words).

Concerns or Challenges(Required)

Provide information about any challenges you are facing or areas where you need technical assistance.

What are your CoE's plans and priorities for the upcoming quarter?(Required)

Briefly describe any planned activities, events, partnerships, or initiatives anticipated for the next reporting period. This may include programming milestones, outreach efforts, or areas where you anticipate needing support.

Upload your photos

Use the multi-file upload field, below, to send at least ONE photo of your center’s highlighted activity(s) or accomplishments with your report. Please only submit photos for which your organization has obtained appropriate consent for use. TIP! You can select one file or drag several files at once. High resolution photos are preferred.

Max. file size: 50 MB.

Center Information

Clinical Trial Management & Operations Capacity

Clinical Trial Capacity

Digital Health Validation Center

1.1. Industry Engagement & Governance

1.2. Funding Diversification

1.3. QA Lab Network

1.4. Proprietary Model & Case Study

1.5. CT COE Consultations

1.6. Piloting AI-Supported Workflows

Sponsor Outreach & Engagement

Communications

Quarterly Performance Report

Quarterly Narrative Report

LinkedIn

Email

US Programs

Center Information

Clinical Trial Management & Operations Capacity

Clinical Trial Capacity

Digital Health Validation Center

1.1. Industry Engagement & Governance

1.2. Funding Diversification

1.3. QA Lab Network

1.4. Proprietary Model & Case Study

1.5. CT COE Consultations

1.6. Piloting AI-Supported Workflows

Sponsor Outreach & Engagement

Communications

Quarterly Performance Report

Quarterly Narrative Report

Connect with Us

LinkedIn

Email

US Programs